Teams Meeting - Share & Annotate

Review this article on how to start sharing and annotating in a Teams Meeting. A PDF of this article is attached for you to download and send to anyone not familiar with Microsoft Teams.

Additional Information:

Meeting in a Room? > Join the meeting from your computer, then share per the steps below.
Microsoft has a helpful tutorial published > Use Annotation While Sharing - MS Teams
Click "Print Article" at the bottom-right to save offline and refer to

Click the Share button in the Teams Ribbon/Menu
2. Click one of the options (shown below)
  1. You must select Screen to Annotate
  2. Screen: allows you to move between programs during a share
  3. Window (#): only the application you select is shared
    1. Great for sharing one application while being able to work "behind the scenes" on another
Annotation
1. After you've shared a Screen, look for a new menu to appear
2. Click the Annotate button in that menu
3. A new toolbar with open with some mark-up options
To Stop Sharing
1. Look for the "You're sharing your screen" box at the top of the Screen you're sharing > click Stop sharing